Effective Communication Tips: –
For any effective communication following factors have to be considered: –
• You will need to make worthwhile contribution to the conversation so have clear purpose and goal of the conversation.
• Develop effective non verbal communication skills. Proper smile, eye contact, posture, handshakes do create a positive impact.
• Make appropriate gestures with hands and face.
• While speaking and listening making an appropriate eye contact and looking into the eyes of the particular person with whom we’re conversing can create a significant impact and make the interaction more profitable as it coveys curiosity and courage.
• Being assured is vital.
• Try to break down obstacles that exist within the communication process.
• Be clear and concise.
• Be agency about your opinions, views, ideas and ideas so that it will be confidently conveyed.
• Make sure that your words, gestures, facial expressions and tone match with each.
• Analyse the viewers before communication.
• Conveying right message to proper particular person is essential because what is critical or worthwhile to 1 particular person may not be to another.
• Develop effective probing skills by asking the proper questions.
• Take initiative yourself. Don’t wait for suppliers, customers, consumers etc to call you. Instead call them, take the initiative to start the conversation. It helps to build healthy two way efficient communication between both the parties.
• Attempt to highlight critical points.
• Learn the art of dealing with troublesome conversations.
• Be certain that you give and obtain appropriate feedback.
• If the message is just too prolonged, dis-organised or incorporates errors it can typically be misunderstood, confusing and misinterpreted.
• Practicing good communication skill on a regular basis is important as “Follow makes man perfect.”
In addition to the above attributes an excellent communicator also focuses on the next factors to enhance his/ her communication skills: –
1. Interpersonal Skills: –
• Such skills are used when engaged in face-to-face dialog with one or more persons. For effective Interpersonal skills not only verbal communication and efficient speaking is vital but additionally our voice, on-verbal signals, gestures, facial expressions, body language, our appearance and active listening skills are significant.
• The advantage of having good Interpersonal skills is that it enables us to contribute successfully in teams and groups and become a ‘staff player’.
• It builds a strong relationship with other members of the group and leads to higher communication and building better rapport with others.
• Good Interpersonal skills also help to reinforce our problem fixing and resolution making ability.
2. Presentation skills:
o Though we may use this sksick sometimes, but for any administration student who intends to turn out to be future business leader effective Presentation Skill is critical.
o There shall be instances in your life, when you need to current data to your prospects, employees, buyers, trade unions, sellers, authorities staff, suppliers, agents and even total community at large.
o They can either be individual or group of individuals in a formal or casual setting.
o Efficient Presentation Skills requires good planning, preparation and practice.
3. Writing skills:
§ For any manager communication skills aren’t only limited to face-to-face direct verbal/ non verbal interactions with others but in addition good Written Communication.
§ It entails the ability to write clearly, concisely and effectively.
§ It entails avoiding grammatical errors, spelling mistakes, knowledge of formal and casual writing types/ methods, knowing the importance of structure in any enterprise letter or report.
4. Personal Skills: –
ï It emphasis on improving vanity, building self-worth, growing positive attitude, knowing anger management and stress management techniques which helps in preserve a healthy body and mind and develop positive emotions about ourselves and helps to boost our communication skills.
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